From the category archives:

productivity

One really awesome way to give your personal productivity a nice boost is to get your very own manifesto. Not to be confused with the mission statement, a manifesto is like the mission statement’s tougher, cooler older brother or sister. The awesome one that everyone likes, everyone respects and everyone emulates because they’re totally punk rock and better than you at everything.

Don’t let the most famous manifesto dissuade you either. Yes, I know Karl Marx wrote one. But so did Guy Kawasaki, career renegade Jonathan Fields and designer Bruce Mau. In fact, there is a whole website dedicated to people’s manifestos on various topics ranging from change and achievement to creativity and how to give a compelling presentation.

A manifesto is a bold statement, or extended mantra, that sets a tone for your day, your career, heck, even your life. It’s a road map to awesomeness that should induce a surge of adrenaline pulsing through your body with each reading.

The Jerry Maguire Fiasco was an isolated incident.

But don’t confuse this soon be be penned narrative on your inherent greatness with the dreaded Jerry Maguire fiasco. That won’t happen. Sure, he had an epiphany, ran out in the middle of the night after writing his impassioned document to get it printed and bound at Kinko’s, only to hand it out to everyone, freak out, have second thoughts and then find himself having to scream “show me the money” into a telephone.

This isn’t your destiny.

(Note: Jerry did however win in the long run by sticking to his vision.)

And besides, your manifesto is for you and you only. It’s a catalyst for what is to come. Because the truth is that nothing can really stop you from doing what you want to do except a lack of passion. Your manifesto is food for that inner engine that will drive you forward. This is fantastic productivity fuel.

What is stopping you?

Now I want to have a really transparent, honest moment. Here’s a big secret, but it may be tough to swallow. This is also a confession. Okay, here goes: When I’ve had set backs, failures, disappointments in my career, at the heart of it all has been the bitter truth that I didn’t want it badly enough.

I trudged my way toward a goal because it seemed like the thing to do. There was no focus; there was no passion; there was no manifesto. I’ve learned my lesson. Now I write them all the time. And they don’t need to be etched in stone or on some elaborate bronze tablet for it set a tone. What matters is that you believe in your words and more importantly, that you believe in yourself.

Pen…Meet Paper.

All it takes is those first few words committed to paper and you’re on your way. So write. Get something down on paper, or in a word doc, a napkin might even be nice. Mine would have a coffee stain on it for effect. Keep refining your manifesto as you go. This is a living document, not dogma. But, it should inspire; the words should ring true. They should speak to you, motivate you and catapult you toward what you really want to accomplish.

This may seem an odd exercise, but some of the greatest companies on earth have manifestos, mantras, and driving principles that come to define the essence of who they are and these documents are foundational to their success. Why should you be any different? Don’t you deserve the same?

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image of woman hiding behind fingers

Congratulations, you have a hot writing assignment!

Maybe it’s a proposal that could make your company’s fortune.

Maybe it’s your first professional writing gig.

It could even be a guest post for Copyblogger.

The stakes are high . . . and you know it.

In fact, it’s all you can think about . . . the F.E.A.R. trying to sabotage your aspirations for success. Your fingers are shaking too hard to type anything, and your stomach has sunk down to the bottom of an ocean so deep that all the fish have weird lights on their heads.

Well that’s not helping any, now is it?

Instead, let’s get those pixels flowing with these 7 not-too-scary steps.

1. Write down your goal

What does success look like? Get imaginative, specific and visceral.

Imagine yourself being awarded with the Employee of the Month trophy while your boss announces:

Without Catherine’s vital work on the proposal, we would never have won this contract. Now we will be giving bonuses to all our staff and hiring three new ones, and we couldn’t have done it without you. Thanks, Catherine.

Everyone is clapping and there’s cake.

This goal serves two purposes:

  1. It encourages you to get writing.
  2. It gives you a way to measure whether your writing is effective. If it increases the chance of the successful proposal/trophy/cake then it’s effective. If it does not, then you need to make changes. An objective yardstick is critical when your emotions are getting the better of you.

2. Plan your content

Grab your favorite brainstorming tool. Could be mind-mapping software, a bunch of index cards, parchment and quill pen . . . whatever suits you.

  • Start with the high-level ideas. If you’re writing a sales page, you need to describe the benefits, so that’s an entry. The call to action is another.
  • What content do you need to provide to support the high-level ideas? In the last example, each specific benefit would have a separate entry.
  • Go down as many levels as you need to until every entry makes only one point.
  • Evaluate the entries. Does each one move you toward your goal? Can some be removed? What order makes the most sense?

Shuffle and remove entries until you have a working plan of what to write. Notice you now have a nice, clear idea of what the finished document should look like.

Awesome.

It’s time to take a deep breath and start on the actual writing.

3. Ten minutes of gibberish

If you’re looking at the blank screen with mounting horror (Have I forgotten the English language entirely?), open a new document and pound out anything.

  • A history of cheese
  • The lyrics of your favorite song
  • A stream-of-consciousness piece that starts with “Daffodil Philomena carousel elf-wine fodder marmalade”
  • A cake recipe
  • An imaginary shopping list
  • Endless lines of All work and no play makes Jack a dull boy

Don’t force it to make sense! Just let it flow out with no judgment or expectations. When there’s no pressure to get anything Right, for many people the mental vapor-lock vanishes. They can go back and start writing the important stuff.

4. Divide your ideas into sections

Remember back in school when we were taught, “One idea per paragraph”?

Still a good idea, although you may need more than a paragraph. But each section of your document should convey one idea, and only one.

Introduce each section with a good subhead to make the document more readable and keep your ideas organized.

You can go back and adjust your content plan to include extra ideas, but give each idea its own section and subhead.

5. Explain it to the potted plant

If you’re trying to make a point and you’re . . . umm . . . you know, how do I say it . . . it’s on the tip of my tongue . . . stuck on how to explain it?

Talk it out with another person. It doesn’t actually need to be a real person. It can be to the potted plant on the windowsill.

You’ll start out stumbling and inarticulate, but quickly the thoughts will come together and you’ll have it all sorted in your head.

Or you may realize that this was one of those ideas that seemed good at first blush but doesn’t really make any sense. That’s fine too. Delete it and move on.

6. Editing, your deadly new friend

After you’ve written what you need to write, the dreaded post-writing stage kicks in. This is where you edit your work to make it the best it can possibly be. Revising, polishing, reordering and spell-checking are all wonderful tools. They help you make your point more clearly and concisely.

BUT.

Perfectionism, the copywriter’s curse, loves editing. If you’re not careful, deadlines will fly by while you make infinitesimal improvements.

Never try to write and edit at the same time. Write first, edit later.

Focus on removing words when editing. This doesn’t mean you can’t tell a relevant story or insert an interesting adjective, but every word must contribute to that goal you set out in Step 1.

Set an upper limit on revisions. For truly critical documents, you might go as high as ten revisions. But pick a number and stick to it, no matter how much you think, “Oh but I just have this one tweak . . .”

7. Still overwhelmed?

Today I’m releasing a new resource called Awesome Fear-Wrangling: Manage your Website Fears, Grow an Awesome Website. If you want some industrial-strength help, come check it out!

(There’s a special bonus today too. It’s my birthday. There’s cake.)

What are your techniques to get you writing when you’re facing a bunch of fear? Tell us in the comments!

About the Author: Catherine is wicked passionate about helping people to start and grow an awesome website. When she’s not adding five-minute missions to BeAwesomeOnline.com, she can invariably be found on Twitter.


Scribe for SEO Copywriting

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image of woman hiding behind fingers

Congratulations, you have a hot writing assignment!

Maybe it’s a proposal that could make your company’s fortune.

Maybe it’s your first professional writing gig.

It could even be a guest post for Copyblogger.

The stakes are high . . . and you know it.

In fact, it’s all you can think about . . . the F.E.A.R. trying to sabotage your aspirations for success. Your fingers are shaking too hard to type anything, and your stomach has sunk down to the bottom of an ocean so deep that all the fish have weird lights on their heads.

Well that’s not helping any, now is it?

Instead, let’s get those pixels flowing with these 7 not-too-scary steps.

1. Write down your goal

What does success look like? Get imaginative, specific and visceral.

Imagine yourself being awarded with the Employee of the Month trophy while your boss announces:

Without Catherine’s vital work on the proposal, we would never have won this contract. Now we will be giving bonuses to all our staff and hiring three new ones, and we couldn’t have done it without you. Thanks, Catherine.

Everyone is clapping and there’s cake.

This goal serves two purposes:

  1. It encourages you to get writing.
  2. It gives you a way to measure whether your writing is effective. If it increases the chance of the successful proposal/trophy/cake then it’s effective. If it does not, then you need to make changes. An objective yardstick is critical when your emotions are getting the better of you.

2. Plan your content

Grab your favorite brainstorming tool. Could be mind-mapping software, a bunch of index cards, parchment and quill pen . . . whatever suits you.

  • Start with the high-level ideas. If you’re writing a sales page, you need to describe the benefits, so that’s an entry. The call to action is another.
  • What content do you need to provide to support the high-level ideas? In the last example, each specific benefit would have a separate entry.
  • Go down as many levels as you need to until every entry makes only one point.
  • Evaluate the entries. Does each one move you toward your goal? Can some be removed? What order makes the most sense?

Shuffle and remove entries until you have a working plan of what to write. Notice you now have a nice, clear idea of what the finished document should look like.

Awesome.

It’s time to take a deep breath and start on the actual writing.

3. Ten minutes of gibberish

If you’re looking at the blank screen with mounting horror (Have I forgotten the English language entirely?), open a new document and pound out anything.

  • A history of cheese
  • The lyrics of your favorite song
  • A stream-of-consciousness piece that starts with “Daffodil Philomena carousel elf-wine fodder marmalade”
  • A cake recipe
  • An imaginary shopping list
  • Endless lines of All work and no play makes Jack a dull boy

Don’t force it to make sense! Just let it flow out with no judgment or expectations. When there’s no pressure to get anything Right, for many people the mental vapor-lock vanishes. They can go back and start writing the important stuff.

4. Divide your ideas into sections

Remember back in school when we were taught, “One idea per paragraph”?

Still a good idea, although you may need more than a paragraph. But each section of your document should convey one idea, and only one.

Introduce each section with a good subhead to make the document more readable and keep your ideas organized.

You can go back and adjust your content plan to include extra ideas, but give each idea its own section and subhead.

5. Explain it to the potted plant

If you’re trying to make a point and you’re . . . umm . . . you know, how do I say it . . . it’s on the tip of my tongue . . . stuck on how to explain it?

Talk it out with another person. It doesn’t actually need to be a real person. It can be to the potted plant on the windowsill.

You’ll start out stumbling and inarticulate, but quickly the thoughts will come together and you’ll have it all sorted in your head.

Or you may realize that this was one of those ideas that seemed good at first blush but doesn’t really make any sense. That’s fine too. Delete it and move on.

6. Editing, your deadly new friend

After you’ve written what you need to write, the dreaded post-writing stage kicks in. This is where you edit your work to make it the best it can possibly be. Revising, polishing, reordering and spell-checking are all wonderful tools. They help you make your point more clearly and concisely.

BUT.

Perfectionism, the copywriter’s curse, loves editing. If you’re not careful, deadlines will fly by while you make infinitesimal improvements.

Never try to write and edit at the same time. Write first, edit later.

Focus on removing words when editing. This doesn’t mean you can’t tell a relevant story or insert an interesting adjective, but every word must contribute to that goal you set out in Step 1.

Set an upper limit on revisions. For truly critical documents, you might go as high as ten revisions. But pick a number and stick to it, no matter how much you think, “Oh but I just have this one tweak . . .”

7. Still overwhelmed?

Today I’m releasing a new resource called Awesome Fear-Wrangling: Manage your Website Fears, Grow an Awesome Website. If you want some industrial-strength help, come check it out!

(There’s a special bonus today too. It’s my birthday. There’s cake.)

What are your techniques to get you writing when you’re facing a bunch of fear? Tell us in the comments!

About the Author: Catherine is wicked passionate about helping people to start and grow an awesome website. When she’s not adding five-minute missions to BeAwesomeOnline.com, she can invariably be found on Twitter.


Scribe for SEO Copywriting

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Are you using Twitter to reach your customers and followers? Do you update your status on Facebook several times a day? Maybe you daily ask questions of one of your specialized LinkedIn groups?

You can replicate this experience inside your organization. There are a number of internal solutions that allow employees to share messages and information with each other, including Yammer and Socialtext. Laurence Smith, Vice President of Global Learning & Development at LG Electronics in Seoul, Korea has become an advocate of Yammer as a way to drive greater innovation in the design of the company's training programs.

Just a few years ago, Smith says, "when we wanted to revise a classroom training program, we would write a survey, send this to all business unit HR leaders around the world, analyze the results and then use this input to design a new pilot." The total time elapsed was several weeks to several months and often yielded limited feedback.

But today, Smith and his team start a conversation on Yammer and use tags to create a dialogue with employees. One program in the development stage is FSE (Foreign Service Executive) Soft Landing. It's targeted to managers assigned to a new country who need to understand the local culture and norms.

Instead of starting with a survey to gather input, Smith and team start a conversation stream on Yammer and tag it with #english and #expat. Within a few days, they read through streams of conversation. In the case of the ExPat program, they discovered that several modules already existed. At one location, there was a portal for arriving ex-pats with content on local contacts and country-specific materials.

The result, says Smith: "Rather than 're-invent' the wheel, LG Electronics Global Learning team combined the best of the existing modules to develop a standard best practice approach saving time and money. Most importantly, it was actually a better solution as it incorporated the best from each region."

At Meredith Corporation, the publisher of Ladies Home Journal and Better Homes & Gardens, microblogging tool Socialtext Signals is the platform of choice. Using Signals, the marketing function can post alerts to employees and partners on a wide range of marketing issues, such as researching competitors, brainstorming new ideas for a direct marketing campaign, or analyzing the outcomes of current campaigns. Says Dave Ball, Vice President of Consumer Marketing for Meredith, "Signals allows us to break down the silos and easily share information with each other internally. We also use Signals to communicate with groups of external vendors, so we can brainstorm current campaigns with them, propose new ideas and share best practices. It is amazing how much we have cut down on email traffic while increasing our productivity."

If you are considering implementing microblogging inside your organization, here are three lessons to consider:

Start small and monitor results. Consider pursuing a strategy first coined in The Economist: Ubiquity First, Revenue Later. Build an audience first and then uncover how it can lead to increased employee productivity or faster time to competence. Since microblogging is a modest expense, (often as low as $1.00 per user per month) there need not be elaborate ROl studies prior to piloting the service. However, you do need to identify key business goals you want to measure as microblogging rolls out across the company, such as increased brainstorming or greater ease in seeking feedback from employees. Then follow the impact on revenue.

Provide training to employees. Train employees in how to use microblogging effectively, as well as in your social media policies and guidelines for sending signals or alerts through out the enterprise. Training can consist of webinars, online training programs, or face-to-face Lunch & Learns. Whatever the delivery mode, both LG Electronics and Meredith Publishing agree training employees is vital to the success of microblogging.

Integrate Microblogging into your workflow.
Lead by example when you launch microblogging inside your company. Smith and Ball personally use microblogging to get work done in their day-to-day jobs and integrate microblogging into their workflow, so it is a productivity tool rather than "another thing" to do during busy days.

You can think of microblogging as the convergence of Facebook, Twitter, blogs and wikis, with a 400-character limit. Are you using microblogging inside your organization? Share your lessons with us here.

Jeanne C Meister and Karie Willyerd are cofounders of Future Workplace. Jeanne is the author of two books on corporate universities and hosts the blog newlearningplaybook.com. Karie was formerly the chief learning officer of Sun Microsystems and head of learning and development at HJ Heinz. They are the authors of The 2020 Workplace: How Innovative Companies Attract, Develop, and Keep Tomorrow's Employees Today.

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By Julie Rains

somewhere over the rainbow, we'll have more time

Are you pressed for time right now? Do you think you'll have more time later? We commonly but mistakenly "imagine that we'll be less busy in the future," according to a study on time perceptions by business professors Gal Zauberman of UNC-Chapel Hill and John Lynch, Jr. of Duke University. There are a couple of reasons for this faulty assumption:

"...people underestimate task completion times for tasks stretching out in the future...For example, if the focal task is writing a paper, people ignore how long it has taken them to write papers in the past....[and] they are bad at imagining future competition for their time."

People (that is, you and I) are more apt to agree to future commitments fairly easily, even as we reject similar but more immediate requests. But our schedules stay just as crowded, often causing stress and deflating productivity. Learning to say "no" to certain requests with confidence can give you the time to pursue what's truly important to you.

Some of you may have no problem turning down requests. But for those who find it difficult, here are 12 straightforward ways to say no.

1. Make it clear that “no” isn’t the starting point for negotiation.

2. If you have a momentary lapse in resolve and become engaged in negotiations, take a step back and explain as quickly as possible that your response is indeed "no."

3. Screen your calls. It’s okay to let calls go to voice mail and return them in your leisure. And, you don’t have to return all calls though it’s wise to respond to those with whom you’d like to maintain a relationship. Some may think that not answering every single call is dodging responsibility, but you don’t have an obligation to be available 24/7 (unless you have a service-level agreement that says you do).

4. Develop an email strategy: either reply immediately with a firm “no” or take time to think about all inquiries and craft your response.

5. Before you get involved in any community or professional organization, find out what your responsibilities will be. Demonstrate that you do want to be active by committing to projects that interest you rather than helping with every single activity.

6. Say “yes” to what you love and schedule time in your calendar for these activities, which might be a hike in the mountains, workout at the gym, and cooking class at the community college. Let these scheduled appointments preempt other requests.

7. Don’t get upset with yourself if you agree to something that you later find you don't have time for, or couldn’t muster the courage to turn down; learn from these mistakes.

8. Just say “no” rather than giving details about why you can or can not make a certain event, help with a project, etc. Explanations aren't necessary, unless you have a previous understanding with a close friend or family member.

9. Think about your entire list of obligations before taking on more. A momentary break in your busy schedule may make you think that you have more free time than you actually do; look at all of your calendars (personal, professional, family) before making more commitments.

10. Be consistently straightforward and honest, and people will trust that your “yes” is “yes” and your “no” is “no.”

11. Say “no” to yourself when you really can’t squeeze one more thing into your schedule.

12. Accept “no” yourself. Don’t connive; misrepresent a request; push other people to commit to one of your projects, parties, etc. In this way, you surround yourself with people who have reasonably balanced lives. When your friends and associates realize that it’s okay to say “no” to you, they’ll more readily accept your “no.”

Don't feel guilty about saying no. Consider this advice from White Hot Truth via a collection of productivity tips on the OPEN Forum:

"If you resent doing it — stop doing it. Outsource, delegate, phase it out, quit. Do whatever you have to do in order to get the resentment-inducing, energy-soaking tasks, projects, and clients off your plate. They are the biggest time suck there is. Those big resentment gigs slow you down, impede momentum and always seems to 'take forever.'"

Permalink | 4 comments | Julie Rains's blog | Channel: Productivity

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This article is from Wise Bread.


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image of computer keyboard

There comes a time in every blogger’s life when the thought of writing another blog post makes you want to . . . well . . . gag.

You know you should write, you know your readers are expecting to hear from you. But sitting down to crank out another post is like throwing your bucket down the creative well and coming up with nothing but mud.

The well is dry, baby. Nothing more to give. And yet somehow you have to find something to say.

The question is, “How?”

Some grizzled veterans like to say you have to write whether you feel like it or not. They tell you to suck it up, stop being a wimp, and do your freakin’ job.

In my experience though, that’s largely crap.

Because when you’re a beginning blogger, you don’t have an editor or publisher giving you the evil eye that says, “You’d better write or else.” No, the only one pushing you is you, and it’s all too easy to let up and go watch TV or play video games or catch up on some sleep.

For us, inspiration isn’t optional; it’s the force that drags us to the computer and tells us it’s time to say something that changes the world. Somehow, you have to find it, and you have to keep finding it for as long as you have a blog.

No, it’s not easy, but it is possible. Here are 10 tricks that have worked for me:

1. Look at magazine covers

The writers who think up the headlines for magazines like Cosmopolitan and National Enquirer are some of the highest paid, most creative people in the world. So why not piggyback on their work?

Whenever I’m feeling stuck, I’ll go to the bookstore and read all of the covers until an idea for a great headline of my own strikes me. Or, if I’m feeling especially lazy, I’ll go to Amazon or magazines.com and browse the images of the covers there.

Either way, I usually end up with at least 5-10 ideas for new posts.

(Hint: this often works best when you pick magazines that have absolutely nothing to do with your own topic.)

2. Browse openings

Sometimes, writing a whole post is as simple as finding a crackerjack opening sentence.

Whenever you have a general idea for a post but can’t find an exciting way to open it, try flipping through the first page of novels on your bookshelf (thrillers are often best) and read the first sentence. If you don’t find one there, browse through the archives here at Copyblogger and read the opening sentence of every post.

Often times one will jump out, and it’ll give you the momentum to write a post.

3. Read your favorite author

There’s an old saying that to write a lot, you need to read a lot.

And it’s true. Not only does reading teach you what works and what doesn’t, but it can also get you in the mood to write.

Whenever I’m feeling lethargic, I take 15 minutes to read Seth Godin or Stephen King. The way they write is full of so much energy that some of it usually rubs off.

For you, the author may be someone else; what’s important is to find writers who inspire you and keep their work handy for when you need it.

4. Retype passages from those favorite authors

In some direct response advertising agencies, I’ve heard they ask new writers to rewrite famous sales letters over and over again. Many good copywriting courses do the same.

On the surface, this might sound like mindless labor, but it’s not. Something about retyping the words of another writer teaches your mind how they do it.

I know because I’ve done it. After retyping a paragraph or two of Godin or King, I usually have an idea for a new angle or post. It sounds weird, but try it for yourself sometime.

5. Browse quotations

People pass around quotations for a reason; they’re witty, insightful, memorable, everything good writing is supposed to be.

So why not let them inspire you? Go to a website like quotationspage.com and browse through the millions of great quotes. Let one of them spark an exciting new post idea.

6. Listen to music

Everyone knows about this one, but I’ll give it a slight twist.

Some people find that listening to music while they write helps them, and if that works for you, go for it.

Personally though, I’ve found it’s better to close my eyes and listen to the music before I write, keeping my mind as blank as possible while I do it. Within 30 minutes, an idea usually pops into my head, and then I turn off the music to start writing.

It might seem like a small difference, but if you’ve had trouble writing while listening to music before, give this one a try.

7. Listen to smart dialogue

Have you ever noticed that a good blog post reads a lot like a snappy monologue? You can almost hear the voice of the blogger.

In that vein, one of the best ways to get yourself going is to find a TV show, movie, or radio broadcast with smart dialogue and listen to it for a few minutes. It trains your brain to think conversationally, and sometimes it’ll give you an idea that’s perfect for a post.

You might want to be on the lookout for screenwriters whose dialogue you think is particularly good (Quentin Tarantino and Charlie Kaufman are two good places to start), and listen to their work purely with an ear for how they use dialogue.

8. Talk to your readers

Last year, I invited Copyblogger readers to tell me their frustrations, and then I chose 20 of them for free blog consultations.

The result? Nearly 300 people left comments, explaining in detail what was giving them trouble and why.

I’ve learned more from those comments and consultations than any other form of market research I’ve done at Copyblogger, and they gave me dozens of ideas for new posts and products. It’s humbling, but sometimes you have to realize you’re not the only source of blockbuster ideas. Your readers are full of wonderful ideas too, and they’re eager to give them to you.

9. Close the door

This is another tip I got from Stephen King. In his book, On Writing, he advises writing your rough draft with the door closed and then revising with the door open.

He doesn’t mean you actually have to close the door (although it’s a good idea). What he means is you need to forget anyone’s opinion but yours when writing your first draft.

The surest way to frustrate yourself is to imagine what everyone is going to say about your work before you finish it. Get the rough draft done, listening only to your own intuition. You can agonize over how people will react when you’re making revisions.

10. Find your joy

If you let it, writing can make you miserable. You can force yourself to write about topics you hate, exhaust yourself by writing when you’re tired, and beat yourself up whenever your work doesn’t measure up.

But that’s a mistake. Because the writers who make it aren’t the stereotypical mad geniuses whose careers are a flash of brilliance followed by an untimely death. Most terrific writers are normal people who take joy from their writing, and so they write as much as possible.

It’s so easy to forget the importance of that joy, and in my opinion, that’s the real reason why we have a tough time inspiring ourselves to write. We’re trying to trick ourselves into doing something we hate.

And we need to stop. Because here’s the thing . . . the sooner you allow yourself to have fun with your writing, the easier you’ll find it to sit down and write. It will give you life, and you’ll want to do it.

My advice?

The next time you’re stuck, find something to write about that makes you smile. Find something to write about that gives you a buzz. Find something to write about that touches you so deeply, tears of joy are running down your face while you type.

That’s what writing is about. It’s a gift, not only to our readers, but also to us.

Enjoy it.

About the Author: Jon Morrow is Associate Editor of Copyblogger. Get more from Jon on twitter.


Scribe for SEO Copywriting

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image of computer keyboard

There comes a time in every blogger’s life when the thought of writing another blog post makes you want to . . . well . . . gag.

You know you should write, you know your readers are expecting to hear from you. But sitting down to crank out another post is like throwing your bucket down the creative well and coming up with nothing but mud.

The well is dry, baby. Nothing more to give. And yet somehow you have to find something to say.

The question is, “How?”

Some grizzled veterans like to say you have to write whether you feel like it or not. They tell you to suck it up, stop being a wimp, and do your freakin’ job.

In my experience though, that’s largely crap.

Because when you’re a beginning blogger, you don’t have an editor or publisher giving you the evil eye that says, “You’d better write or else.” No, the only one pushing you is you, and it’s all too easy to let up and go watch TV or play video games or catch up on some sleep.

For us, inspiration isn’t optional; it’s the force that drags us to the computer and tells us it’s time to say something that changes the world. Somehow, you have to find it, and you have to keep finding it for as long as you have a blog.

No, it’s not easy, but it is possible. Here are 10 tricks that have worked for me:

1. Look at magazine covers

The writers who think up the headlines for magazines like Cosmopolitan and National Enquirer are some of the highest paid, most creative people in the world. So why not piggyback on their work?

Whenever I’m feeling stuck, I’ll go to the bookstore and read all of the covers until an idea for a great headline of my own strikes me. Or, if I’m feeling especially lazy, I’ll go to Amazon or magazines.com and browse the images of the covers there.

Either way, I usually end up with at least 5-10 ideas for new posts.

(Hint: this often works best when you pick magazines that have absolutely nothing to do with your own topic.)

2. Browse openings

Sometimes, writing a whole post is as simple as finding a crackerjack opening sentence.

Whenever you have a general idea for a post but can’t find an exciting way to open it, try flipping through the first page of novels on your bookshelf (thrillers are often best) and read the first sentence. If you don’t find one there, browse through the archives here at Copyblogger and read the opening sentence of every post.

Often times one will jump out, and it’ll give you the momentum to write a post.

3. Read your favorite author

There’s an old saying that to write a lot, you need to read a lot.

And it’s true. Not only does reading teach you what works and what doesn’t, but it can also get you in the mood to write.

Whenever I’m feeling lethargic, I take 15 minutes to read Seth Godin or Stephen King. The way they write is full of so much energy that some of it usually rubs off.

For you, the author may be someone else; what’s important is to find writers who inspire you and keep their work handy for when you need it.

4. Retype passages from those favorite authors

In some direct response advertising agencies, I’ve heard they ask new writers to rewrite famous sales letters over and over again. Many good copywriting courses do the same.

On the surface, this might sound like mindless labor, but it’s not. Something about retyping the words of another writer teaches your mind how they do it.

I know because I’ve done it. After retyping a paragraph or two of Godin or King, I usually have an idea for a new angle or post. It sounds weird, but try it for yourself sometime.

5. Browse quotations

People pass around quotations for a reason; they’re witty, insightful, memorable, everything good writing is supposed to be.

So why not let them inspire you? Go to a website like quotationspage.com and browse through the millions of great quotes. Let one of them spark an exciting new post idea.

6. Listen to music

Everyone knows about this one, but I’ll give it a slight twist.

Some people find that listening to music while they write helps them, and if that works for you, go for it.

Personally though, I’ve found it’s better to close my eyes and listen to the music before I write, keeping my mind as blank as possible while I do it. Within 30 minutes, an idea usually pops into my head, and then I turn off the music to start writing.

It might seem like a small difference, but if you’ve had trouble writing while listening to music before, give this one a try.

7. Listen to smart dialogue

Have you ever noticed that a good blog post reads a lot like a snappy monologue? You can almost hear the voice of the blogger.

In that vein, one of the best ways to get yourself going is to find a TV show, movie, or radio broadcast with smart dialogue and listen to it for a few minutes. It trains your brain to think conversationally, and sometimes it’ll give you an idea that’s perfect for a post.

You might want to be on the lookout for screenwriters whose dialogue you think is particularly good (Quentin Tarantino and Charlie Kaufman are two good places to start), and listen to their work purely with an ear for how they use dialogue.

8. Talk to your readers

Last year, I invited Copyblogger readers to tell me their frustrations, and then I chose 20 of them for free blog consultations.

The result? Nearly 300 people left comments, explaining in detail what was giving them trouble and why.

I’ve learned more from those comments and consultations than any other form of market research I’ve done at Copyblogger, and they gave me dozens of ideas for new posts and products. It’s humbling, but sometimes you have to realize you’re not the only source of blockbuster ideas. Your readers are full of wonderful ideas too, and they’re eager to give them to you.

9. Close the door

This is another tip I got from Stephen King. In his book, On Writing, he advises writing your rough draft with the door closed and then revising with the door open.

He doesn’t mean you actually have to close the door (although it’s a good idea). What he means is you need to forget anyone’s opinion but yours when writing your first draft.

The surest way to frustrate yourself is to imagine what everyone is going to say about your work before you finish it. Get the rough draft done, listening only to your own intuition. You can agonize over how people will react when you’re making revisions.

10. Find your joy

If you let it, writing can make you miserable. You can force yourself to write about topics you hate, exhaust yourself by writing when you’re tired, and beat yourself up whenever your work doesn’t measure up.

But that’s a mistake. Because the writers who make it aren’t the stereotypical mad geniuses whose careers are a flash of brilliance followed by an untimely death. Most terrific writers are normal people who take joy from their writing, and so they write as much as possible.

It’s so easy to forget the importance of that joy, and in my opinion, that’s the real reason why we have a tough time inspiring ourselves to write. We’re trying to trick ourselves into doing something we hate.

And we need to stop. Because here’s the thing . . . the sooner you allow yourself to have fun with your writing, the easier you’ll find it to sit down and write. It will give you life, and you’ll want to do it.

My advice?

The next time you’re stuck, find something to write about that makes you smile. Find something to write about that gives you a buzz. Find something to write about that touches you so deeply, tears of joy are running down your face while you type.

That’s what writing is about. It’s a gift, not only to our readers, but also to us.

Enjoy it.

About the Author: Jon Morrow is Associate Editor of Copyblogger. Get more from Jon on twitter.


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iPhone

My iPhone has become more than a phone; it’s become an indispensible part of my life. The main reason is the number of apps that I use. I have 178 in iTunes and about half that number actually on the phone. They help me navigate, check the weather, book restaurants, learn Dutch, play, communicate etc. etc. It’s like a brain implant that makes me smarter. And, yes, they help me write and be more creative. Here are some of the Apps on my phone which I use regularly.

1. Camera and Photos

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It’s great for taking pictures of whiteboards and flipcharts. Also, napkins with genius ideas on them and great lines or quotes from books. Found objects and street poetry can be inspirational. It’s a good way not to lose or forget anything. For example, I take pictures of my flying log book so that I have a backup in case I lose it.

Free. Built in.


2. Wikipanion

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Wikipedia on an iPhone is a great way to win arguments. Also, it’s very useful to satisfy your curiosity and check facts if you’re sitting in a cafe thinking about your next writing project. It reformats Wikipedia pages to make the work well on the iPhone.

Free. http://www.wikipanion.net/


3. Kindle

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All the joy of the Kindle but on an iPhone. I love the way it synchronises the pages with my Kindle 2 so that I can pick it up when I get home and carry on from where I left off. It gives me access to great writing and lets me read more than I would normally because I can read a few pages almost anywhere, any time.

Free. http://www.amazon.com/kindleapp


4. Stanza

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Stanza is a lot like Kindle. It lets you buy eBooks from publishers but it also gives you easy access to thousands of free books from sources like Project Gutenberg.

Free. http://www.lexcycle.com/


5. TaskTask

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I use Microsoft Outlook 2007 on my PC for task management and scheduling. I also have my own Exchange Server. I’ve been tracking tasks more or less the same way since the days of Schedule+ in the early 90s and so I was disappointed when I found that the iPhone didn’t sync Outlook Tasks like it did Email and Contacts. Luckily, TaskTask does. If you have Exchange Server and you use tasks, this is the app for you. When I get a minute, I’ll write a post about how I use Outlook. It’s like GTD except I never wrote a book about it! (Full disclosure: Microsoft is a client.)

£2.99. http://www.tasktaskonline.com/TaskTask/TaskTask.html


6. Voice Memos

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I wrote about using the iPhone’s built-in voice recorder in February. It’s very helpful indeed for interviews. I also found a great firm to transcribe MP3 interviews.

Built-in. Voice Memos


7. This American Life

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This American Life is my all time favourite radio show. I’m a great believer in interviewing people and getting to the heart of a story that way but TAL does that to a whole new level. I also download the podcast, which is a free way of getting the latest episodes.

£1.79. http://www.prx.org/


8. Meditate

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Use this to time periods of concentration on your writing. (If you’re near a computer, though, I recommend this free web-based timer instead.)

£1.19. Suzu Meditate.


9. Dropbox

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It can be frustrating if you don’t have your documents with you; for example you might go for an interview and need to check your research files en route. I already use Dropbox as a way of sharing files over the internet between computers and with clients. Dropbox for the iPhone lets you access and view your Dropbox files on your phone. Yay!

Free. http://www.dropbox.com/


10. Oxford English Dictionary

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This puts the Concise Oxford English Dictionary on your iPhone. It’s a useful tool for checking definition of a word. It’s more detailed than free online dictionaries (although Wiktionary is pretty good). It’s also slightly cheaper and more portable than the print version.

£14.99. http://iphone-software.penreader.com/


11. TweetDeck

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TweetDeck is my favourite Twitter client on my PC and the iPhone version synchronises with it nicely. I’m finding the constant stream of tweets a little overwhelming and when I get time, I want to set up some more columns for people and topics I’m interested in. But still, this is the tool to do it.

Free. http://www.tweetdeck.com/iphone


12. Skype

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I’ve already spoken about the value of Skype as a tool for conference calls and so on. It’s nice to have on the iPhone, especially if you are abroad and you have a Wi-Fi connection because you can make cheap international calls and receive incoming calls on a Skype In number. It’s also helpful for certain kinds of interview.

Free. www.skype.com.


13. Creative Whack Pack

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A long time ago, the Roger von Oech gave a presentation at the Computer Game Developers Conference and I thought he had a neat way of provoking creativity. Now it’s available for the iPhone.

£1.19. http://www.creativethink.com/


14. Mindjet

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I wrote about the Mindjet brainstorming application before but now it’s available on the iPhone too. Very helpful for getting your ideas straight before you start writing.

£4.99. http://www.mindjet.com/products/add-ons/mindjet/overview


15. IDEO

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IDEO is a famous industrial design company. I profiled them for Director ages ago and I thought they were a really cool company. Their method cards give creative people inspiration.

£2.99 (Eight card sampler is free). http://www.ideo.com/


16. WordPress

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A lot of my writing is for my two blogs. This one and Golf Hotel Whiskey, my flying blog. WordPress for the iPhone helps me manage comments, write replies and create new posts. I haven’t done a lot of blogging directly from my iPhone yet because I tend to write longer posts and I don’t think I could do that on the iPhone but I like the picture blogging capabilities.

Free. http://iphone.wordpress.org/


17. WriteChain

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WriteChain helps you keep track of your writing output. It is sort of habit-forming.

Free. http://www.hownottowrite.com/writechain/

Related posts:

  1. Web, video and phone conferencing for writers, designers and entrepreneurs
  2. Kindle and Stanza: great ways for writers to read more
  3. 40 essential online apps for freelancers and startups

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Decide: 5 ways to stop second guessing yourself

Some years ago I remember standing in my kitchen, staring silently at my boxes of cereal, trying to decide which to have for breakfast.  Was it a Frostie’s morning, or was it more of an Oat Crunchie’s day?  Or maybe granola?  I stood there for 5 minutes, until – utterly frustrated – I marched out of the house and went without.

Fortunately I’ve learned to make decisions more quickly and more easily now, and when I notice that second-guessing and doubting starting to kick in, I kick it right back.  So here are 5 ways to stop second-guessing or, of you prefer, 5 ways to make confident decisions.

1. Test them against your values.

So many times we have to make decisions without a framework and no way to judge between two choices.  When faced with a tricky decision it’s often a good idea to line up your choices and ask “Which one of these most honours the things that mean the most to me?”

The decision that’s most in line with the things that mean the most to you – your core values – will be the best decision for you.  That might not be the simplest or most practical, but because it fits with who you are and what’s most important to you it will always be the best decision for you.

2. Trust your gut.

When I was growing up I used to love rainy Sunday afternoons watching Columbo, especially the bit at the end where he’d sidle up to the Bad Guy, say “Just one more thing” and then proceed to blow apart the bad guys alibi.  Just brilliant.

What Columbo had bundles of was a great trust in his intuition.  In every episode, from the very moment he first meets the bad guy, he knows ‘whodunnit’ – and he always trusts that.

So look at what your intuition tells you is the ‘right’ decision for you.  Forget about all the “What if’s” and the myriad, tiny details – what is your gut telling you?  Listen to your intuition, it knows what it’s talking about.

3. It just doesn’t matter.

My decision between breakfast cereals wasn’t a biggie.  Whichever one I chose, there were never going to be any huge consequences and the ripples from that decision wouldn’t have been felt much further than the end of my spoon.  Sometimes it just doesn’t matter which way you go.

It’s easy to get wrapped up in second guessing yourself, going round in circles and over-complicating things, when – if you get right down to it – it just doesn’t matter. Going round in circles is only going to make you dizzy, so stop it.  Ask yourself this question – if your future happiness wasn’t dependent on your decision (and it isn’t, by the way), which way would you go?

4. Have enough information.

Go and get the facts before you make a complex decision.  By all means weigh up the pro’s and con’s so that you can get an understanding of what’s behind a choice.  But be careful – there’s a huge difference between knowing enough to make a choice, and knowing everything to make a choice.

When you feel yourself pursuing every fact or every piece of information before you make a decision, stop yourself.  Ask “What do I really need to know to make this decision?” and focus your efforts on getting the best information relatively quickly, rather than pursuing all of the information you could get your hands on given a longer period of time.

5. Respect your doubts.

We all naturally shy away from change, and we’ve developed a whole bunch of tricks that make it easy for us to avoid making decisions and stay exactly where we are.  That part of you is often called the “Gremlin”, and it’s the part of you that would rather avoid making decisions altogether rather than run the risk of making a bad one or screwing up.

Your Gremlin is not the same thing as having doubts, which are valid concerns about a possible course of action, or reasonable concerns about what might be in store. Your doubts can help you prepare for change and get ready for what could happen.

Your Gremlin is adept at feeding on your doubts and using them to get you to stay put, so knowing the difference between your Gremlin and your valid doubts helps you clarify what’s real and what’s imagined, what’s relevant and what’s irrelevant.


Steve Errey almost died at age 9 as he choked on a grape. Today, Steve is still feeling the effects of some extravagant spending but remains remarkably upbeat and positive. As a leading confidence coach with clients right around the world, Steve has a reputation for talking sense and getting results. Read more at The Confidence Guy

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This is a guest post by Emma Newman of Post Apocalyptic Publishing.

I once heard that former British Prime Minister Mrs Thatcher said “Happiness is a ticked off list”. I have no idea if that’s true, but regardless of how one might have felt about her politics, I can certainly relate to that statement. I always write a to-do list for every project, and having recently completed a major one, I realised something about the process that causes it all to break down.

You see, as detailed as my lists are, I’ve realized that there are certain types of items that don’t appear on there. At best these unlisted tasks can slow things down, and at worst they can grind a project to a halt. I call these my hidden barrier tasks, perhaps an illustration is in order.;

My to-do list for the project of publishing my first e-anthology of short stories:

  • Obtain a professionally designed book cover
  • Format document in line with style guide
  • Sort out PayPal
  • Sort out PO Box for press releases
  • Write sales blurb
  • Write copyright notice and appendix
  • Create landing page for e-book purchasers
  • Research e-book pricing and decide on a price
  • Publish e-book

Note how each of those seem perfectly reasonable and pretty detailed in some cases. When I was writing the list, I knew that some tasks would be relatively quick to execute and more straight forward than others. What I didn’t realise was that there were other tasks I had to tackle before the project could be completed. What it should have said was:

  • Get over reluctance to ask my busy best friend for help
  • Obtain a professionally designed book cover
  • Format master document in line with style guide
  • Sort out PayPal
  • Sort out PO Box for press releases
  • Figure out what the essence of the anthology is
  • Write sales blurb
  • Write copyright notice and appendix
  • Create landing page for e-book purchasers
  • Get over extreme block about charging money for my creative writing
  • Research e-book pricing and decide on a price
  • Push past the fear of failure
  • Publish e-book

When I look at that second list, I feel like a fool! Those four hidden barrier tasks stalled the launch of my anthology by at least a week. The first of them was resolved in a conversation with the aforementioned best friend who turned out to be delighted to help.

Project launch delayed by: 1 day.

The second required consultation with a reader, as I am far too close to the stories to see them with enough objectivity.

Project launch delayed by: 3 hours (plus a huge amount of frustration incurred by my inability to write a sales blurb for my own project!).

The third hidden task really stalled the project, which was still secret at the time. It ultimately required the creation of a secret project support group of lovely people who were prepared to listen to my plan, look at specific concerns I had and then give me feedback and lots of kind encouragement. They also encouraged me to blog about it, and that helped immensely too. The lesson I learnt at that stage was that developing things in secret might lead to a grand unveiling, but doing something way beyond your comfort zone in secret is a recipe for procrastination.

Project launch delayed by: 5 days (ouch).

The fourth hidden barrier, well, that’s still there, but I have that fear with everything (even writing this post)! I did just have to take a deep breath and push the publish button regardless of the fear. But becoming aware of that fear made it easier to deal with, and squeeze past.

Project launch delayed by: 1 hour (that was me actively fretting about whether to click the button -  it was probably hours and hours spread over the last month).

I guess that’s what this is all about: awareness. So the next time I write a to-do list, I’m going to take a moment to see how I feel about each task, rather than a purely logic-based, practical appraisal of what needs to be done. After all, it was the emotional side of it that slowed me down, but bringing them out into the open helped me immensely. I’ll also be sure to prioritize tackling those previously hidden barrier tasks, to make sure the project proceeds more smoothly.

So, do you have a big project on the go? Or a to-do list the length of Italy? Are there any items on it that are taking far longer than they should, or just aren’t being tackled at all? Maybe there is a hidden barrier task that needs to be drawn out before you can continue? I hope this helps!

You can get Emma’s e-book, From Dark Places, here.

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Entrepreneurs: Beware of Vanity Metrics

by Eric RiesFebruary 8, 2010 Entrepreneurship

In previous posts, we discussed the common challenges that entrepreneurs face — from those in the garage to innovators inside large companies. In order to tell if we’re making progress, we turned our attention from the outputs of models — from thin…

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Entrepreneurs: Beware of Vanity Metrics

by Eric RiesFebruary 8, 2010 Entrepreneurship

In previous posts, we discussed the common challenges that entrepreneurs face — from those in the garage to innovators inside large companies. In order to tell if we’re making progress, we turned our attention from the outputs of models — from thin…

Read the full article →

Silence is golden: how to sound-proof your writing room

by Matthew StibbeFebruary 5, 2010 How to write

Interruptions kill productivity. But background noise can slow you down in less obvious ways:

Fatigue. Noise makes you tired. Just as shouting over loud music in a bar strains your voice, your brain has to work harder to filter out unwanted informati…

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Productivity in 11 Words [Quotables]

by Adam PashJanuary 28, 2010 Simplicity

“One thing at a time. Most important thing first. Start now.” [Skelliewag via @scottros] Photo by koalazymonkey.


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Smart Use of Google Calendar

by Andrea VascellariJanuary 25, 2010 Google Calendar

Productivity – Google Calendar is more than a simple calendar. Here’s how it works for me.
I create different calendars and use them for different purposes like:

Do/Done list: In this calendar I write what I have to do everyday. What I can’t acc…

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Don’t Forget The Small Stuff This Year

by Melissa ScrogginsJanuary 23, 2010 Freelancing

  Whether a designer, developer, blogger, or freelancer, you surely have a to-do list on which certain items slowly inch their way down. These forgotten items add up fast! Think of all the items that you’ve discarded from your to-do list to save …

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Don’t Forget The Small Stuff This Year

by Melissa ScrogginsJanuary 23, 2010 Freelancing

  Whether a designer, developer, blogger, or freelancer, you surely have a to-do list on which certain items slowly inch their way down. These forgotten items add up fast! Think of all the items that you’ve discarded from your to-do list to save …

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Doing the “Digital Cleanse”: no Twitter for a week

by Matt CuttsJanuary 2, 2010 30 days

John Mayer had a good post about a “digital cleanse.” The idea is to step away from the busy, buzzy world for a week. John mentioned four ideas, but I’m going to try just one: “no use of Twitter or any other social networking site”.
That’s …

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Sync Your Life: Great Tools to Sync, Backup and Store your Files

by Derek WalterDecember 2, 2009 Resources

You probably remember that one time when you really needed a copy of that spreadsheet for the meeting; only to realize it was sitting on your hard drive at home. Or the time you wrote up that great list of ideas and forgot to e-mail it to yourself.
If …

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How to Benefit From a Freelancer's Mind-Set

by Gina TrapaniNovember 11, 2009 Managing yourself

After watching longtime colleagues get laid off during a painful downsizing, a friend of mine is putting together her résumé. She realized she could be next, and she wanted to be ready.

“It’s scary,” she confided in me. “It’s been a long time since …

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